Programs : Budget Sheet
The following listing represents the Fall Budget Sheet for GLO PA Belize (September).
Fall Budget Sheet for GLO PA Belize (September)
| Budget Item | Cost | |||
|---|---|---|---|---|
| Health and Safety and Sustainability Fee * | $118.00 | |||
| SHS Estimated Meals * | $300.00 | |||
| On-Site Program Fee * | $1,900.00 | |||
| Billable subtotal: | $2,318.00 | |||
| Total: | $2,318.00 | |||
| Notes: | ||||
*Billable Costs
The billable costs for this program include airfare, insurance, meals and program fee.Note: Elon University will reimburse students for a portion of approved billable costs.
Estimated Costs
The estimate costs for this program include the on-site program fee (housing costs included), international health insurance, airfare, and meals. Estimated meal cost is based off of a $10 per day food allotment.
The program fee is subject to change due cost increases by the host institution.
Reimbursement process for approved expenses:
Send Dr. Duffy a summary sheet with your name, datatel number, date, GLO location and dates, and address for the check to be sent to. Send all information to the following address:
Dr. Diane Duffy
Elon University Department of Physician Assistant Studies
CB# 2087
Elon, NC 27244
Definitions of terms and reimbursable/non-reimbursable expenses:
Include a list/table/chart of expenses in major categories (food, travel, etc.) and what exchange rate was used, if applicable (be sure to do the math for the exchange rate in the summary table/chart). View the table at the bottom of the section for an example.
Tape all original receipts to a piece of printer paper so that they lie flat. Copy the entire packet twice; send Dr. Duffy the original packet and a copy, and keep another copy for yourself. If there was a food budget for your location, it can be reimbursed with original receipts. This may include groceries or restaurants, but does not cover alcohol. If you have a receipt with an alcoholic beverage, write out your calculations on the bottom of the receipt to show the deduction of the beverage cost(s).
If you have paid a portion of a fee/rent/dinner, one person from the group must submit the original receipt and write on it, for example, “my share (Bobby) = 1/3 ($10/$30)”. Others should submit a copy of the original receipt, and mark it, for example, “Bobby submitted original; my share = 1/3 ($10/$30).”
If you paid a significant amount (i.e. car rental), and you paid via check, please attach a copy of the cancelled check.
If you have electronic copies of your receipts (i.e. airfare), the receipt you submit must have evidence of payment with your name and indication of credit card number (typically the last 4 digits).
Additional cultural experiences, museums, converters, or foreign drivers licenses are not reimbursable.
| Receipt provided for: | Amount in US dollars | Amount in local currency (exchange rate used) | Original Receipt Provided |
|---|---|---|---|
| Airfare | $1200 | X | |
| Bus pass to clinic | $134 | X | |
| Transportation Total (sum of above items) |
$1334 | ||
| Bill's Deli | $10 | X | |
| Pat's Grocery | $30 | X | |
| Plato's Bistro | $15 | Copy, see Bob Rask for original | |
| Food Total (sum of above items) |
$55 | ||
| Room/Rent/Housing | $400 | X | |
| Program Fees | $2550 | X | |
| Total Reimbursement Request | $4339 |
Spending Money
Spending money for this program includes travel, gifts, cell phone, entertainment, and miscellaneous. Spending money is not included in covered expenses.
Estimated Costs
The estimated costs listed above are mid-range amounts subject to change at any time and are dependent upon personal preferences. Design a budget that takes into account additional travel expenses and exchange rates. To check exchange rates, visit www.xe.com or www.oanda.com/converter/classic.
Other costs not included on the budget sheet
- Passport - If you do not have a passport that is valid until six months beyond your anticipated return for this program, visit the Department of State website to see the current processing fees for passport renewals and first time applications. The cost for a new passport is approximately $135, and the cost for a passport renewal is approximately $110.
- International Student Cards - The International Student Identity Card (ISIC) and iNext card are popular forms of student identification abroad and can include additional insurance policies. Visit the ISIC website or iNext website to get more information on the benefits of these cards and to purchase one for your time abroad.
- Immunizations and Medications - Visit the Centers for Disease Control and Prevention website to see the recommended and required immunizations and medications for your program. Talk with your family and your physician to decide which immunizations and medications you will get before you travel. Visit the study abroad Health and Safety webpage for more information on where you can obtain immunizations.
- Tourist-related fees
- Extra baggage
- Flight upgrade
- Flight change fees
- Alcoholic beverages
| * Billable item |